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Privacy Policy

This Privacy Policy explains how the community of music and ballet schools of Serbia (hereinafter: the community / ZMBŠS) processes personal data of visitors and users on the following sites and systems:

  • zmbss.org

  • rtzmbss.com (Federal Competition-administration and applications)

  • festival.zmbss.com (Festival-administration and applications)

1) Handler and contact

Controller: community of music and ballet schools of Serbia (ZMBŠS)
Contact: [Enter Email] / [Enter Phone]
Address: [Enter address]

2) what data we process

ZMBŠS processes only the data necessary for the organization and implementation of the festival/competition and the operation of the information system.

A) registration and participation data (participants):

  • the name and surname of the participant

  • age / Year of birth or other information required for classification by discipline and category (in accordance with the rules of the event)

  • school / institution, grade/grade level, discipline / instrument, category

  • program / repertoire (when this is part of the application)

  • contact information (e.g. e-mail / phone) when needed for organization and notification

B) information about the teacher/mentor and the school:

  • name and surname of teacher/mentor / piano collaboration

  • the name of the school / institution and the role of the authorized person entering the application

C) data on results and documents:

  • points/grades, Rank, Awards/honours

  • records required for issuing diplomas/certificates and publishing results

D) order Data (System Administration:

  • name and surname, e-mail, role/authorization

  • security logs (logs of access and activity in the system)

We don't collect JMBG.

3) processing purposes

The data is processed for:

  • entries and participation in the festival / competition

  • organizations (schedules, logistics, notifications

  • evaluating and determining the results

  • list of rankings and results

  • issuing diplomas/certificates and keeping records of realized events

  • security and stability of the information system

4) publication of rankings and results

For the sake of transparency and public character of the events, ZMBŠS publishes rankings with full name and surname of participants, as well as data that are common for results (e.g. school, discipline, category, award / result), to the extent appropriate to the purpose of the event.

5) recording (photo / video / audio) and consent

At events that are recorded (concerts/competitions), the processing of photo/video/audio material and its use (e.g. archives, documentation, reporting, public information and promotion) shall be governed by a special notice and consent obtained during the organization of a specific event.

For minors, consent is given by the parent / guardian, when consent is required.

6) legal basis of processing

Processing is based on one or more bases (depending on the situation), such as:

  • conduct registration and organization of events in accordance with the rules

  • legitimate interests (e.g. organization, system security, transparency of results)

  • consent (e.g. recording and publishing of recordings when this is based on the consent and specific rules of the event)

7) data recipients (sharing

Data may only be available to the extent necessary to carry out the event.:

  • the committee and the committee (according to the authority)

  • authorized representatives of the school (for applications and administration)

  • IT service providers (hosting, maintenance, backup – - as contract processors

ZMBŠS does not sell data to third parties.

8) fees and payments

Through these systems, ZMBŠS does not charge fees and does not process payment card data or data necessary for online payment.

9) retention periods

The data is stored:

  • during the preparation and implementation of the event, and a reasonable time after completion (for complaints, checks and issuance of documents)

  • results and rankings can be kept longer as part of the records of events held (ZMBŠS archive)

10) cookies and technical data

The websites use technical data and cookies that are necessary for the operation of the system (session, login, security, basic functionality). Cookie settings may be changed in the browser, noting that this may limit the operation of login and administration.

11) security

Protection measures are applied (access control, roles and authorizations, activity logs, backup, protection against unauthorized access). Despite the measures, no system can guarantee absolute safety.

12) real faces

Access, correction, Amendment, restriction of processing and others may be requested, in accordance with the regulations. The request is submitted to the contact from Point 1.

13) policy changes

The policy can be changed to comply with regulations or change the system. The original version is published on the website.

TERMS OF USE (ZMBŠS)

1) scope

These conditions apply to zmbss.org, rtzmbss.com and festival.zmbss.com including all application forms and the administration part of the system.

2) purpose

The website and system are used for information and organization, applications, administration, schedules, results, preparation of diplomas/certificates and communication regarding the festival and the Republic competition.

3) the user's orders, powers and responsibilities

  • Orders are assigned to authorized persons (schools/organizers/commissions) according to roles.

  • The user is responsible for storing the access data and activities performed under his or her account.

  • ZMBŠS may temporarily restrict access to the account in case of suspected abuse or violation of the terms.

4) the accuracy of the data

The person entering the data confirms that the data is accurate and entered in accordance with the rules of the event and the applicable obligations of the school/institution.

5) publication of results

Using the system, users are informed that ZMBŠS publishes rankings with the full name and surname of the participants and the usual data on the competition category and results, for the sake of transparency of the event.

6) event recording

For events that are recorded (photo / video / audio), the conditions and consents are governed by a special notice and documentation for the specific event.

7) prohibited acts

Unauthorized access to the system, attempts to breach security, entering malicious code, misrepresenting and entering inaccurate data with the intent of deception is prohibited.

8) intellectual property

The Logo, design, texts and materials (including regulations and documents) are the property of ZMBŠS or are used with permission. Unauthorized copying and distribution are not allowed.

9) availability and limitation of liability

ZMBŠS strives for stable operation, but interruptions due to maintenance or technical reasons are possible. ZMBŠS is not liable for damages resulting from interruptions that are beyond reasonable control.

10) applicable law

The law of the Republic of Serbia shall apply. Disputes are resolved by the competent court in the Republic of Serbia.

11) contact

Contact details are available on the ZMBŠS website and in the Privacy Policy.

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